SAP Query is a powerful tool that allows users to create customized reports in SAP HCM without the need for programming. It is especially useful for HR professionals who require tailored reports to meet specific business needs.
Log in to the SAP system and navigate to the SAP Easy Access menu. Enter the transaction code SQ01 in the command field and press Enter to access the SAP Query tool.
In the SAP Query interface, click on the "Create" button to start creating a new query. Provide a name for your query and click "Continue."
Select the appropriate user group that has access to the data you want to report on. If you don’t have a user group, you may need to contact your SAP administrator to set one up.
An infoset defines the data sources for your query. Select an existing infoset or create a new one by navigating to the transaction code SQ02. The infoset links your query to the relevant database tables.
Select the fields you want to include in your report. For example, if you need an employee details report, you might choose fields like employee number, name, department, and joining date.
Define selection criteria to filter your report data. For instance, if you want a report of employees in a specific department, add "Department" as a selection criterion.
Customize the layout of your report by arranging the selected fields in the desired order. You can also add headers and titles to make the report more readable.
Click the "Execute" button (or press F8) to run the query. The system will generate a report based on your specifications.
Save the query for future use. You can also export the report to Excel or other formats for further analysis or sharing.
To track employee turnover, create a query that includes fields like employee number, name, hire date, and termination date. Use selection criteria to filter terminated employees within a specific date range.
Generate a report showing salaries grouped by department. Select fields such as employee number, name, department, and salary. Use the "Department" field as the grouping criterion.
Create a report to monitor employee training attendance. Include fields like employee number, name, training program, and attendance status. Use filters to focus on specific training programs.
Customizing reports using SAP Query in SAP HCM enables HR professionals to extract actionable insights without technical complexity. By following the steps above, you can create tailored reports that meet your organization’s unique requirements.