The time evaluation process in SAP HCM calculates employee working hours, overtime, absences, and other time-related data based on recorded entries. This step-by-step tutorial explains the process with real-world examples.
Step 1: Setting Up Time Evaluation
Before running time evaluation, configure the time evaluation schema:
Go to SPRO > SAP Reference IMG > Time Management > Time Evaluation > Set Schemas.
Select a standard schema such as TM00 (for positive time recording) or TM04 (for negative time recording).
Customize the schema to align with your organization's policies.
Example: Modify TM00 to account for paid overtime after 8 hours of work in a day.
Step 2: Recording Time Data
Ensure that time data is recorded accurately for evaluation:
Use transaction code PA61 (Time Data Recording) to enter attendance, absences, and breaks.
Example: Record Employee G's working hours as 9:00 AM to 6:00 PM on December 18, 2024, with a 1-hour lunch break.
Step 3: Running Time Evaluation
Process the recorded time data using the time evaluation program:
Go to transaction code PT60 (Time Evaluation).
Enter the evaluation period and employee selection criteria.
Run the program and review the log for errors or warnings.
Example: Run time evaluation for all employees for the month of December 2024 to calculate overtime and absences.
Step 4: Analyzing Time Evaluation Results
Review the results generated by the time evaluation process:
Go to transaction code PT66 (Display Time Evaluation Results).
Select an employee and review the calculated time balances, overtime, and absence quotas.
Example: Check Employee H's time balance showing 5 hours of overtime and 2 days of sick leave in December 2024.
Step 5: Integrating with Payroll
Transfer the evaluated time data to payroll for further processing:
Ensure the time evaluation results are error-free.
Use transaction code PC00_M99_CALC (Payroll Run) to process payroll with time data.
Example: Include overtime payments for Employee I based on time evaluation results.
Step 6: Generating Time Evaluation Reports
Create reports to analyze trends and compliance:
Use transaction code PT_BAL00 (Time Evaluation Results).
Run reports to review aggregated data, such as total overtime or absence trends.
Example: Generate a report summarizing total overtime hours for all employees in 2024.
Conclusion
The time evaluation process in SAP HCM ensures accurate tracking and calculation of employee time data, supporting payroll and compliance requirements. Following these steps will help optimize your organization's time management practices.