Attendance vouchers are used to record the attendance details of employees in Tally Prime. This helps in calculating the salary based on the attendance and generating reports accordingly. In this article, we will guide you step by step on how to create and use attendance vouchers in Tally Prime, with a real example for clarity.
1. Enabling Payroll Features in Tally Prime
Before creating attendance vouchers, ensure that the payroll features are enabled in Tally Prime. Follow these steps:
Go to Gateway of Tally → F11: Features → Payroll Settings.
In the Payroll Settings screen, set Enable Payroll to "Yes".
Press Enter to save the settings. This will activate the payroll and attendance options in Tally Prime.
2. Creating Attendance Voucher Type in Tally Prime
To create attendance vouchers, you first need to define an attendance voucher type. Follow these steps:
Go to Gateway of Tally → Payroll Info → Voucher Types → Create.
Enter the Voucher Type Name (e.g., "Attendance Voucher").
Under Usage, select Attendance.
In the Method of Attendance field, select the appropriate method (e.g., Simple).
Set Automatic Attendance Calculation to "Yes" if you want Tally to calculate attendance automatically based on the number of days an employee worked.
Press Enter to save the voucher type.
3. Creating Employee Attendance Records
After creating the attendance voucher type, the next step is to record attendance for each employee. Here’s how:
Go to Gateway of Tally → Accounting Vouchers → Attendance Voucher.
In the Attendance Voucher screen, select the Voucher Type you created earlier (e.g., "Attendance Voucher").
Enter the Employee Name (e.g., "John Doe").
In the Attendance Details section, select the Attendance Head (e.g., "Present").
Enter the number of days the employee was present or absent in the respective fields (e.g., 22 days of work and 8 days off).
Press Enter to save the attendance record.
Example: Recording Attendance for John Doe
Employee Name: John Doe
Attendance Type: Present
Days Worked: 22 days
Days Off: 8 days
4. Generating Payroll from Attendance Vouchers
Once the attendance vouchers are created, you can generate payroll reports based on the attendance data. This ensures that the salary calculations are linked directly to employee attendance.
Go to Gateway of Tally → Display → Payroll Reports → Attendance Register.
Select the date range for the attendance report (e.g., from 1st to 30th of a month).
The report will display the attendance details for each employee.
To view detailed payroll calculations based on attendance, go to Payroll Reports → Salary Details.
This report will display the salary along with attendance-based calculations for the employees.
5. Viewing and Printing Attendance Reports
You can view detailed attendance reports and print them for further processing or auditing purposes.
Go to Gateway of Tally → Display → Payroll Reports → Attendance Register.
Choose the desired employee or group of employees to view the attendance details.
You can also print the report by selecting Print or export it to an Excel file if required.
6. Conclusion
Creating and managing attendance vouchers in Tally Prime is a straightforward process that helps in accurate payroll processing. By enabling payroll features, creating voucher types, recording attendance, and generating reports, businesses can ensure timely and error-free salary payments. This system also ensures transparency in payroll and compliance with attendance-related regulations.