Purchase Order and Sales Order Processing in Tally Prime
Tally Prime simplifies order management through Purchase Orders and Sales Orders. This guide provides step-by-step instructions with real examples to create and process these orders efficiently.
1. What Are Purchase Orders and Sales Orders?
Purchase Orders: A formal request sent to a supplier to purchase goods or services.
Sales Orders: A confirmation from a customer to purchase goods or services from your business.
2. How to Enable Purchase and Sales Orders in Tally Prime
Ensure that Purchase Orders and Sales Orders are enabled in Tally Prime.
Step 1: Open Features Configuration
Navigate to:
Gateway of Tally → F11 (Features) → Inventory Features
Step 2: Enable the Required Options
Set the following options to "Yes" and press Ctrl + A to save:
Enable Purchase Order Processing
Enable Sales Order Processing
3. How to Create a Purchase Order
Purchase Orders are used to request goods or services from a supplier. Follow these steps:
Step 1: Open the Purchase Order Voucher
Navigate to:
Gateway of Tally → Vouchers → Alt + F4 (Purchase Order)
Step 2: Enter the Purchase Order Details
Fill in the following details:
Party’s Name: Select the supplier.
Order Number: Enter the purchase order number.
Stock Item: Select the item to be purchased.
Quantity: Enter the quantity required.
Rate: Enter the rate per unit.
Delivery Date: Specify the expected delivery date.
Press Enter to save the Purchase Order.
Real Example:
A business places an order for 50 units of "Printer" from "XYZ Supplies" at $200 per unit. The expected delivery date is December 10, 2024. The Purchase Order will include:
Party’s Name: XYZ Supplies
Order Number: PO-123
Stock Item: Printer
Quantity: 50
Rate: $200
Delivery Date: December 10, 2024
4. How to Create a Sales Order
Sales Orders are used to confirm orders from customers. Follow these steps:
Step 1: Open the Sales Order Voucher
Navigate to:
Gateway of Tally → Vouchers → Alt + F5 (Sales Order)
Step 2: Enter the Sales Order Details
Fill in the following details:
Party’s Name: Select the customer.
Order Number: Enter the sales order number.
Stock Item: Select the item being sold.
Quantity: Enter the quantity ordered.
Rate: Enter the rate per unit.
Delivery Date: Specify the promised delivery date.
Press Enter to save the Sales Order.
Real Example:
A business receives an order for 20 units of "Laptop" from "ABC Traders" at $500 per unit. The promised delivery date is December 15, 2024. The Sales Order will include:
Party’s Name: ABC Traders
Order Number: SO-456
Stock Item: Laptop
Quantity: 20
Rate: $500
Delivery Date: December 15, 2024
5. How to Process Purchase and Sales Orders
After creating orders, they can be linked to Receipt Notes, Delivery Notes, Purchase Invoices, or Sales Invoices for further processing.
Step 1: Open the Relevant Voucher
For Purchase Orders, use F9 (Purchase Voucher). For Sales Orders, use F8 (Sales Voucher).
Step 2: Link the Order
Select the option to link the Purchase Order or Sales Order to the voucher. This ensures accurate order fulfillment and inventory updates.
6. Viewing Reports for Orders
Use reports to track pending or fulfilled orders:
Step 1: Open the Reports
Navigate to:
Gateway of Tally → Display → Statements of Accounts → Outstanding → Purchase Orders
Gateway of Tally → Display → Statements of Accounts → Outstanding → Sales Orders
Step 2: Analyze Reports
Use these reports to track pending or fulfilled orders and ensure smooth operations.
7. Summary
To summarize:
Enable Purchase and Sales Order Processing in Tally Prime.
Create Purchase Orders for suppliers and Sales Orders for customers.
Link these orders to vouchers for further processing.
Use reports to track pending or fulfilled orders.
8. Conclusion
Purchase and Sales Orders in Tally Prime streamline order management, ensuring accurate tracking and efficient processing. By following these steps, businesses can enhance their operational efficiency.