Godown-Wise Stock Reports in Tally Prime

Tally Prime allows businesses to manage inventory across multiple godowns (warehouses) and generate godown-wise stock reports. This article explains how to enable, view, and analyze godown-wise stock reports step by step with a real example.

1. What Are Godown-Wise Stock Reports?

Godown-wise stock reports display the inventory details for each godown. These reports are helpful for tracking stock movement, availability, and valuation across multiple locations.

2. Enabling Godown Management in Tally Prime

To generate godown-wise stock reports, ensure that godown management is enabled.

Step 1: Open Features Configuration

Navigate to:

• Gateway of Tally → F11 (Features) → Inventory Features

Step 2: Enable Multiple Godowns

Set Maintain Multiple Godowns to "Yes" and press Ctrl + A to save.

3. Creating Godowns in Tally Prime

Create multiple godowns to represent different storage locations.

Step 1: Open the Godown Creation Screen

Navigate to:

• Gateway of Tally → Create → Godowns

Step 2: Enter Godown Details

Create godowns with names like "Main Warehouse" and "Branch Warehouse." Save each godown by pressing Ctrl + A.

4. Recording Godown-Wise Transactions

Record inventory transactions for specific godowns to reflect accurate stock levels.

Example:

A business has two godowns: *Main Warehouse* and *Branch Warehouse*. Transactions are as follows:

• Received 100 units of "Mobile Phones" in the Main Warehouse.
• Transferred 30 units from the Main Warehouse to the Branch Warehouse.
• Sold 20 units from the Branch Warehouse.

Step 1: Record Purchase Entry

Record the purchase of 100 units in the Main Warehouse using a Purchase Voucher.

• Gateway of Tally → Vouchers → F9 (Purchase)
• Enter details and select the godown "Main Warehouse" for the stock item.

Step 2: Record Stock Transfer

Use a Stock Journal Voucher to transfer 30 units from the Main Warehouse to the Branch Warehouse.

• Gateway of Tally → Vouchers → Alt + F7 (Stock Journal)
• Select the source godown (Main Warehouse) and the destination godown (Branch Warehouse).

Step 3: Record Sale

Record the sale of 20 units from the Branch Warehouse using a Sales Voucher.

• Gateway of Tally → Vouchers → F8 (Sales)
• Select the godown "Branch Warehouse" for the stock item.

5. Viewing Godown-Wise Stock Reports

After recording transactions, follow these steps to view godown-wise stock reports.

Step 1: Open the Stock Summary

Navigate to:

• Gateway of Tally → Stock Summary

Step 2: Drill Down to Godown Details

Select a stock item and press Enter to view godown-wise details. The report will display stock quantities and values for each godown.

6. Real-World Report Example

Based on the above transactions, the godown-wise stock report for "Mobile Phones" will show:

7. Customizing Godown Reports

Customize the report using F12 (Configuration). You can choose to show or hide details like:

• Valuation Methods
• Rate
• Transactions

8. Summary

To summarize:

• Enable and create godowns in Tally Prime.
• Record godown-specific transactions using appropriate vouchers.
• Use the Stock Summary to view godown-wise stock reports.
• Customize the report to suit your requirements.

9. Conclusion

Godown-wise stock reports in Tally Prime provide critical insights into inventory management across multiple locations. By leveraging these features, businesses can improve stock control and make informed decisions.